Welcome to St. Mary’s Memorial Week Holiday Camp!

We are beyond thrilled to bring the magic of Camp4Real to our founder’s hometown for the very first time! Launching our summer camp in St. Mary’s is more than just a milestone—it’s a dream come true and the start of something truly special.

Camp4Real is a one-of-a-kind health and wellness camp experience rooted in joyful movement, nourishing food, and genuine connection. Our campers get to unplug, play freely, and be their authentic selves in a safe, supportive, and wildly fun environment. While we host camp in many Charlottesville, Virginia area locations, this week at St. Mary’s is uniquely close to our hearts, and we can’t wait to share our signature energy and camp spirit with this amazing community.

Whether your child is brand new to Camp4Real or already a superfan, this week will be packed with the perfect blend of classic summer camp vibes and modern, feel-good fun.

Activities List:

At Camp4Real, kids experience a variety of fun and dynamic activities like engaging P.E. Games, arts and crafts, dance parties, special outdoor games and programming, mindfulness practices, and so much more! Each day is packed with active fun, positive connection, and healthy lifestyle education, creating lasting memories in a supportive environment.

Parent Portal

Location:

  • Location: St. Mary’s Catholic Grade School | 107 East Pike Street, Clarksburg, WV

Camp Dates & Hours

  • Camp Dates: Monday, May 27- Friday, May 30, 20205
  • Camp Hours: 8 AM-3 PM

Cancellation Policy

We offer a risk-free camp registration option through cancellation insurance. (Note that cancellation insurance must be purchased at the time of camp registration.) We get that sometimes plans change and offer parents the option to purchase cancellation insurance – a non-refundable $50 per child fee during registration. Cancellation insurance ensures that you will receive a refund of your unused camp registration fees when you notify us by May 19, seven days prior to the start of camp.

How it Works: With the purchase of cancellation insurance, you have the option to receive a full refund for the amount of your registration fees, minus the non-refundable $50 fee, if you notify us by May 19, 2025.

Cancellation/Refund FAQ: What if I need to cancel but I don’t have cancellation insurance? Or what if I have cancellation insurance but notify Camp4Real of my cancellation after the May 19 refund deadline has passed?

  • Unfortunately, we are unable to offer refunds without the purchase of cancellation insurance or if the cancellation notice is received after our deadline, however, all unused registration fees will be donated forward into our scholarship fund. We are passionate about giving back to our community and our scholarship fund allows us to provide camp resources to underprivileged families in our community who may not otherwise have such an opportunity.

Late Pickup Policy

Late pickup fees are necessary to cover additional staff time required to supervise children who are picked up from camp after the designated time. This policy ensures fairness, safety, and efficiency for all families and aligns with standard practices used by other camps.

  • First 10 Minutes After Designated Pickup Time: $15 late fee
  • Each Additional 10 Minutes: $10 additional late fee

Example: If you arrive 10 minutes after the scheduled pickup time, a $15 late fee will be applied. If you arrive 25 minutes late, the fee will be $25.

Late Fee Payments: Fees incurred during the week will be calculated and charged to the payment method on file at the end of the week.

We appreciate your understanding and cooperation. By adhering to these policies, you help us maintain a safe and positive experience for all Camp4Real participants.

Registration Rates:

  • $297 per child*

Additional Add-ons:

  • Cancellation Insurance: $50 per child

Please note a $50 late registration fee per child will be added on May 19.

Registration Policy

We’re thrilled to bring Camp4Real to St. Mary’s School for a brand-new Memorial Day Week Holiday Camp! Our team will be traveling up from our Virginia base to host this special experience, which is why a minimum of 30 registrations by Monday, May 5 is required to move forward.

If the minimum is not met and we need to cancel, all registration fees—including cancellation insurance—will be fully refunded within five business days, and families will be notified directly.

We’re excited about the opportunity to launch this camp and encourage early registration to help us make it happen!

Sickness & Refund Policy

At St. Mary’s Memorial Day Holiday Camp, the health and well-being of our campers are our top priority. Because this camp is offered for one week only, we understand that illness or unforeseen circumstances may prevent your child from attending all or part of the week.

If your child falls ill and is unable to attend camp, we offer the following option:

  • Prorated Refund: You may request a refund for any unused full camp days due to illness, minus a $25 administrative fee. This refund will be calculated based on the number of missed days and the total camp fee.

To request a refund, please email Camp4Real@gmail.com as soon as possible with the subject line “St. Mary’s Sick Refund Request.” Include your child’s full name, dates missed, and any relevant information regarding their illness.

We appreciate your understanding and cooperation as we work to keep our camp community healthy, safe, and fun for everyone.

Pickup Authorization PIN

A dedicated PIN (Personal Identification Number) is attached to all children in your household that will be attending Summer Camp. You only need one. Along with your child’s full name, simply provide your assigned PIN number to our Camp4Real staff member running the check-in table during pickup. You are welcome to share this PIN with other approved adults of your choosing if someone else is handling pickup for you.

Technology Policy

A cornerstone of the Camp4Real experience is to provide a screen-free environment that cultivates positive interpersonal engagement between peers and staff.

For the safety, well-being, and overall enjoyment of all children in attendance — with the exception of emergency or logistical communications with a parent or guardian — we ask that ALL cell phones/electronic devices sent with children remain stowed away for the duration of the event.

What to Bring to Camp!

We can’t wait to welcome your camper to an unforgettable week of fun, movement, and connection at St. Mary’s! A designated “stuff” zone will be available for kids to leave any items brought to camp each day. Important: please have all personal items labeled with your child’s name.

To help your child have the best experience possible, here’s everything they’ll need each day:

Required Daily Pack List:

  • Backpack to carry belongings

  • Refillable water bottle (labeled with name)

  • Comfortable clothes for active play (expect lots of movement and outdoor fun!)

  • Sneakers or athletic shoes (no sandals or Crocs for active games, please)

  • Sunscreen (applied before camp & sent in backpack for reapplication)

  • Hat or sunglasses for sunny days

Snack(s) and a packed lunch in an insulated lunchbox or cooler bag (please include an ice pack if needed, as we won’t have access to refrigeration)

Optional Pack List

While children are free to pack and bring whatever non-electronic, age-appropriate items they would like to have accessible for camp, we suggest the following:

  • Books, magazines, comics
  • Coloring books/notebooks and markers/crayons
  • Card games (Pokémon, etc.)
  • Group board games

A Fun Note About Lunch & Snacks:

At Camp4Real, we love helping kids connect the dots between what they eat and how they feel. Camp is all about moving, playing hard, and fueling up with real food to keep energy high and spirits even higher!

We encourage parents to involve their kids in packing lunch and snacks — it’s a fun way to teach healthy habits without pressure. Parents are absolutely welcome to pack whatever works best for their child — every family’s routine and preferences are different, and we fully support that! If you’re looking for a little inspiration or some fun ideas for building a balanced, energizing lunch together, here’s a simple formula we love to use:

→ Protein + Carbohydrate + Healthy Fat

Here are some easy, whole foods-friendly ideas — no fancy prep required!

Protein Options

(For growing muscles & staying full longer!)

  • Hard-boiled eggs
  • Grilled or rotisserie chicken slices
  • Turkey or chicken sausage
  • Nut butter or seed butter (great with fruit or crackers)
  • Hummus cups
  • Roasted chickpeas or edamame
  • Greek yogurt (in a thermos or with ice pack)
  • Cottage cheese cups

Carbohydrate Options

(For quick, clean-burning energy!)

  • Fresh fruit (apples, bananas, grapes, berries, clementines)
  • Dried fruit (mango, apricots, dates)
  • Simple Mills crackers or almond flour crackers
  • Brown rice cakes
  • Oats-based granola
  • Plain popcorn
  • Sweet potato chips or grain-free puffs (like Lesser Evil or Jackson’s)

Healthy Fat Options

(To keep little campers satisfied!)

  • Trail mix (nuts, seeds & dried fruit)
  • Guacamole cups
  • Avocado slices
  • Olives
  • Nut butter or seed butter packs
  • Cheese sticks (if dairy works for your child)

Easy, Packaged, Camp-Friendly Snack Ideas:

(all available at most grocery stores)

  • RX Kids Protein Bars or That’s It Fruit Bars
  • Simple Mills or Hu Kitchen crackers
  • Lesser Evil popcorn or puffs
  • Bare fruit chips (apple or banana)
  • Organic squeeze pouches (fruit or fruit/veggie blends)
  • Trail mix snack packs
  • Organic seaweed snacks
  • Larabars or mini RX bars
  • Hippeas chickpea puffs
  • Organic fruit leathers
  • Mini hummus or guacamole cups with veggies or crackers

Quick Reminders for Lunch & Snack Packing:

  • Pack everything in a labeled lunchbox or cooler bag with an ice pack for perishables
  • Campers will have a designated snack time & lunch time daily
  • Please send foods that don’t require heating
  • Water is best! Please avoid sodas or energy drinks

Student Behavior Standards

At Camp4Real, we are committed to providing a safe, enjoyable, and enriching experience for all campers. To ensure a positive and inclusive environment, we have established the following behavior standards. We kindly ask all campers and their parents to read and adhere to these guidelines:

  1. Respect for Others:
  • Treat fellow campers, staff, and volunteers with kindness and consideration.
  • Use appropriate language and gestures, avoiding any form of bullying, teasing, or discrimination.
  • Listen and follow instructions from camp staff promptly and respectfully.
  1. Safety First:
  • Follow all safety rules and guidelines provided by camp staff.
  • Use equipment and facilities properly and responsibly.
  • Report any unsafe behavior, conditions, or situations to a staff member immediately.
  1. Inclusion and Cooperation:
  • Embrace the diversity of our camp community and be inclusive of all campers.
  • Work collaboratively with others in activities and group settings.
  • Resolve conflicts peacefully and seek assistance from camp staff when needed.
  1. Personal Responsibility:
  • Take responsibility for personal belongings and keep the camp environment clean.
  • Demonstrate good sportsmanship and fair play during games and competitions.
  1. Positive Attitude:
  • Approach camp activities with a positive and open-minded attitude.
  • Encourage and support fellow campers in their endeavors.
  • Engage in activities with enthusiasm and a willingness to try new things.

Ramifications for Violating Behavior Standards:

Violations of the behavior standards may result in consequences, ranging from verbal warnings and time-outs to suspension from specific activities or expulsion from the camp. The severity of the consequence will be determined by camp staff based on the nature and frequency of the behavior.

Parental Involvement:

We encourage parents to discuss these behavior standards with their children before camp begins. If a camper is struggling to meet these expectations, we will work closely with parents to address and resolve any issues.

By adhering to these behavior standards, we can ensure that every camper has a positive and enjoyable experience at Camp4Real.

Thank you for your cooperation!